In this article, you will learn
- how to create a Check-in Preflight and Fixup Template for normalizing print data,
- how to edit and manage the template, and
- explore the available options for finding Preflight and Fixup results.
1. Introduction
In order to use Check-in Preflight and Fixup templates in the Workflow or via external access, they must first be created, with the desired checks and fixes added. The tab Preflight / Fixups, located in the menu Administration > Settings, is available for this purpose. This tab allows you to make corrections for normalizing and checking print data, upload your own corrections, and create and centrally manage Check-in Preflight and Fixup templates.
When creating a Check-in Preflight and Fixup Template, a distinction is made between Preflight Checks and Fixups:
- Checks – Checks are used to verify whether the print file contains certain constructs that could be detrimental to production. For example, checks can be performed to determine whether white objects are not set to knockout, the font is not embedded, or the resolution of images is either too high or too low.
- Fixups – Fixups are used to correct common printing issues as the file is being uploaded. Fixups include actions such as Embed Missing Fonts, Remove Objects Outside MediaBox, and Derive TrimBox from Crop Marks. Additionally, Fixups can be used to enforce your organization's standards, such as naming conventions for Dielines, whites, varnish, and so on, within a template.
2. Creating a Check-in Preflight and Fixup Template
In order to use the Check-in Preflight and Fixup Template within a specific application area, it must first be created. It is recommended to create Check-in Preflight and Fixup Templates tailored to specific product types. Activate the relevant Fixups and Preflights required for the product´s normalization step, configure them with the appropriate values, and save the templates. Once saved, these templates can then be selected in various areas of the Workflow and used during the processing of print data normalization.
2.1. Create a new Check-in Preflight and Fixup Template
Two standard Check-in Preflight and Fixup Templates are available in the Workflow: Workflow Default Preflight and Workflow Minimal Preflight. The following options are available for creating your own template:
- Add – creates a new, empty template with no Fixups or Preflight checks activated. Use this option if you want to create a template from scratch.
- Duplicate – creates a duplicate of the selected template, with all activated Fixups and Preflight checks remaining active. Use this option if you want to expand your template based on the standard templates provided.
- Import – adds a saved template to the Workflow with all activated Fixups and Preflight checks remaining active. Use this option if you have a recommended template that you want to add.
Where can I find these options?
Duplicate and Import are available in the menu Additional Functions [3]. Add [1] is prominently located in the toolbar.
To create a new Check-in Preflight and Fixup template, proceed as follows:
- Select the tab Check-in Preflight and Fixup Template [1] in Administration > Settings > Preflight / Fixups. All existing check-in templates will be listed here.
- Click the Add [2] button to create a new template.
Figure 1: The tab Check-in Preflight and Fixup Templates in the menu Administration > Settings > Preflight / Fixups
- The dialog Check-in Preflight and Fixup Templates opens, displaying all available Checks and Fixups.
- Add Fixups and Checks to the template by activating the corresponding radio button [4] of the desired Fixup or Preflight.
- If parameters are available for a Check or Fixup, an arrow icon [5] will appear on the right side of the entry. Click this arrow to expand the Check or Fixup and enter the desired values. If no changes are made, the default values provided by the Workflow will be used.
- For a Check, you can define the severity level for any detected issues – Error, Warning, or just Information. Click on the severity level indicator [6] to adjust it as needed.
- Once all the desired Checks and Fixups have been added, save the Check-in Preflight and Fixup Template by clicking Save [7].
Figure 2: The dialog Check-in Preflight and Fixup Templates
- The dialog Save Configuration as Template opens. Enter a suitable Name [8] for the template and, optionally, a Description [9] to provide additional context.
- Click Save [10] to finalize the creation of a Check-in Preflight and Fixup Template. Once saved, the template will appear in the list of available templates and can be selected in the appropriate areas of the Workflow.
Figure 3: The dialog Save Configuration as Template
2.2. Check-in Preflight and Fixup Template
Check-in Preflight and Fixup Templates that have already been created can be edited and adapted at any time. To modify a template, follow these steps:
- Navigate to Administration > Settings > Preflight / Fixup [1] (Figure 1) and select the tab Check-in Preflight and Fixup Templates. All existing templates will be listed.
- In the list, select the template you wish to edit [11].
Figure 4: The tab Check-in Preflight and Fixup Templates in the menu Administration > Settings > Preflight / Fixups.
- Click Edit [12] to open the dialog Edit Template Name. This dialog opens displays all Fixups and Checks associated with the template. You can revise or deactivate existing entries, add new Checks and Fixups, and adjust their parameteres as needed.
- To save the modified template, click Save [13].
Figure 5: The dialog Edit Check-in Preflight and Fixup Templates
- The dialog Save Configuration as Template opens. Here, you can update the name and description of the Check-in Template, if desired.
- If you do not want to overwrite the existing Fixup, deactivate the option Overwrite [14]. This preserves the original template and creates a new one with the specified name.
- Click Save to store the revised Fixup.
Figure 6: The dialog Save Configuration as Template with the option Overwrite activated
3. Options in the dialog «Add Check-in Preflight and Fixup Templates»
Users have several options for locating specific Preflight Checks or Fixups. The following tools and filters are available to streamline the search process:
- Search [16] – use the search field to locate specific Fixups and Checks by entering relevant keywords, such as Resolution, Spot Color or Page Box.
- Tags [15] – each Fixup and Check is assigned one or more tags for better categorization. The user can select one or more tags from drop-down menu to filter results. Category icons [23] provide a quick visual reference for each entry´s classification.
- All [18] – displays the complete list of all Fixups and Checks, regardless of whether they are currently selected or not.
- Activated [19] – displays only those Fixups and Checks that have already been selected or activated.
- Deactivated [17] – displays only Fixups and Checks that are not currently selected or activated.
- Fixups and Preflights [20] – displays both Fixups and Checks in the list.
- Checks [20] – displays only Preflight Checks. When this filter is active, all other filtering options apply exclusively to Checks.
- Fixups [21] – displays only Fixups. When this filter is active, all other filtering options apply exclusively to Fixups.
Figure 7: The dialog Check-in Preflight and Fixup Templates with all filter options
Artikel update: Workflow 1.19.2 – 05/2025