In this article, you will learn
- which features are available in the header, and
- which information is contained in the header.
1. Introduction
The user interface of the $PRODUCT_NAME_WORKFLOW application is divided into different areas. One of these areas is the header bar, which is available in every view of the application. It contains important information about the hardware and application version, as well as links to the user manual and the inline help, which directs you to the relevant article for the area currently being viewed.
This article describes the information available in the header.
2. Header Bar
The header bar is located at the top of the user interface. It provides access to Activities, System Status, Application Information, notifications, the user manual, inline help, and the user account, which also contains the language selection.
The following information and options are available in the header bar:
- Activities [1] – provides an overview of all processes currently being processed by the application. Yellow and red indicators notify the user of issues or warnings that occur during process execution.
- System Status [2] – provides an overview of all system errors and warnings, such as incorrect configurations, inaccessible file management, non-functional interfaces for controlling external systems, and license issues.
- Information [3] – contains all information about the installed hardware and its utilization, interfaces, installed application components, license status and license content, as well as a list of active users.
- Notifications [4] – contains all notifications for the currently logged-in user.
- User Manual [5] – opens the user manual, which is available in German and English.
- Inline Help [6] – if an article in the manual is available for the respective area of the user interface, it can be displayed directly in a separate window. If no article is available, the button is disabled.
- User Account [7] – allows you to log out, change the language, switch the appearance of the user interface, and configure user-defined settings.
Figure 1: The header bar of the user interface
2.1. Activities
The Activities display provides an overview of all application processes. Color coding and corresponding numbers are used to visualize current activities as well as existing warnings and errors without the need to open the respective dialog.
Running, pending, completed, and error-stopped processes of the application are displayed centrally in the Activities dialog across all application processes.
Figure 2: The Done tab in the Activities dialog
The Activities dialog is divided into five tabs, each containing different information. Use the arrow [11] to access the fifth tab.
The following tabs are available:
- In Progress – displays all currently running processes and their respective progress. The number [8] displayed next to In Progress indicates how many processes are currently being executed by the system.
- Queued – displays processes that are either being processed or waiting for processing. A process may be placed in the queue due to a defined priority or because the system is overload. Clicking Refresh List [15] updates the list, allowing you to immediately see which print data has already been processed. In the list of queued processes, the user can still change the processing order, for example, to move an urgent rendering job forward to the queue.
- Done – displays all successfully completed processes. The application distinguishes between two types of processes:
- Workflow [9] – lists all application processes except automation processes.
- Automation Job [12] – lists all processes that occur as part of an Automation Job.
Clicking Show Details [10] displays the start time, end time, and the resulting duration.
- Error – lists all failed and canceled processes, including the associated error messages.
- History – lists all processes, regardless of whether they were completed successfully or failed.
The user can navigate to the corresponding Print Item at any time by clicking Go to Print Item [14]. For Automation Jobs, the Go to Detail View [14] option additionally allows you to choose whether to open the detail view of the Print Item or the list of Automation Jobs.
Further information about the respective process can be viewed by clicking Show Overview dialog for log files [13].
2.1.1. Filtering Options of Activities
The list of Activities can be limited using the filter and search functions. To set a filter for a specific process type, click Filter [18] and select the appropriate entry from the list of available filters. An active Filter [17] is displayed in the header of the dialog. Multiple filters cannot be applied at the same time.
Figure 3: The In Progress tab in the Activities dialog with a selected filter for Created via "Batch Processing"
If you want to search for a specific activity, you can enter the title of the print file in the search field [19] to specifically locate check the corresponding activity for the respective print file.
2.1.2. Deleting Entries in Activities
To remove all entries from the list, click the Clear List [16] (Figure 2) button. In the Error tab, individual entries can also be deleted. To do this, click Delete Record, which is available for each entry next to the Show Overview dialog for log files button.
Displaying Entries in Activities
The number of entries displayed in the Activities area depends on the number of processes executed within a defined time period. Activities outside this time frame are automatically removed.
The time period used for automatic removal is defined system-wide under Administration > Settings > General, in the General tab, via the Delete list of done Activities after option, specified in hours.
2.1.3. Details about Log Files
If you require more information about one of the listed processes, click Show Overview dialog for log files [13] (Figure 2). This opens the Overview Log Files dialog. The dialog is divided into three tabs – Workflow Task, Application Log and ZuniComm Logs – which contain the following information:
Tab "Workflow Task"
Figure 4: The Workflow Task tab of the Overview Log Files dialog
The Workflow Task tab displays the following information:
- the processing step that has just been completed in the application – for example, check-in or applying a Fixup,
- the entity of the print file,
- the start and end time of the processing step,
- the resulting duration,
- the priority of the print data during process execution, for example, when multiple print files are checked in simultaneously. If print data is in the queue, the priority within the queue can be defined – meaning that urgent jobs can be moved to the top of the queue, and
- the status of the print file after the process has been completed (Success, Error, Aborted, etc.).
Tab "Application Log"
The Application Log tab displays the log for the respective print file. It contains time-stamped entry for each processing step the print file has undergone.
Tab "ZuniComm Log Files"
The ZuniComm Log Files tab contains the log files used to analyze potential errors. The contents of these log files can be copied to facilitate more detailed analysis.
2.1.4. Hide the "Activities" Window
The Activities window overlays all open dialogs, menus, and the central workspace. To close it, click the Activities icon again or click anywhere outside the Activities window.
2.2. System Status
The System Status dialog displays warnings and errors related to configuration issues within the system. It is divided into five tabs – Configuration, File Management, Interfaces, System Settings, and License.
- Configuration – the configuration of the displayed entry is invalid.
- File Management – the directory associated with the displayed entry is currently inaccessible.
- Interfaces – the interface associated with the displayed entry is currently unavailable.
- System Settings – the listed setting under Administration > Settings is incorrectly configured.
- License – displays warnings related to licensing issues.
2.2.1. Configuration
This tab displays all errors and warnings related to invalid or incomplete configurations. Examples include:
- Substrate Categories without an assigned default substrate.
- Substrates without an assigned substrate definition.
- Substrates without an assigned color policy.
- Destinations monitored by two different hotfolders, resulting in conflicting processing
Figure 5: The Configuration tab of the System Status dialog
2.2.2. File Management
This tab indicates whether the paths to the central data storage location and the $PRODUCT_NAME_WORKFLOW application database are accessible. In addition, any destinations that are currently inaccessible are listed.
Figure 6: The File Management tab of the System Status dialog
System Instability
If one of the drives or destinations is unavailable, this can result in a partial or complete system failure of the entire system. Resolving the issue is essential.
2.2.3. Interfaces
If the connection to interfaces within the system – for example, the connection to the Approval Portal or the Device Connector – is not available, these services cannot be used. Potential issues are displayed in the Interfaces tab.
Figure 7: The Interfaces tab of the System Status dialog
2.2.4. System Settings
This tab displays all errors and warnings related to invalid or incomplete configurations within the system settings. This includes, among other things, a missing default color policy under Administration > Settings > Color Management.
Figure 8: The System Settings tab of the System Status dialog
2.2.5. License
This tab displays errors and warnings related to the license. These include:
- if more printers are in use than the number of licensed printers,
- if the maintenance contract expires in less than 60 days,
- if the license expires in less than 30 days (warning) or in less than 15 days (error).
Figure 9: The License tab of the System Status dialog
2.3. Information
The Information dialog provides relevant system information about the application. It contains information about the system utilization, the installed version, the license, and currently active users, organized across five tabs.
Figure 10: The Information window located in the header
2.3.1. Hardware Resources
The Hardware Resources tab displays detailed information about current hardware utilization, including CPU, RAM, and storage usage in real time. In addition, it provides information about the server, such as the application IP address, application port, and the current operating system of the workstation.
If required, services can be restarted directly via the user interface. Use the Restart Service [20] function to restart the PMS, ZuniComm, and Color Service services.
Figure 11: The Hardware Resources tab of the Information dialog
2.3.2. Interfaces
The Interfaces tab displays the connected interfaces and their current status. Both the activity and the availability of the individual instances are shown.
The status is visualized using corresponding icons [21]. When you move the mouse pointer over an icon, additional information is displayed in the tooltip. This includes the availability or activity status of the instance, as well as the time of the last check.
Figure 12: The Interfaces tab of the Information dialog
2.3.3. Installed Versions
The Installed Versions tab displays the version information for the central software components. These include the backend, frontend, ZuniComm, the DW Build and the Masterdata Build. This information enables clear identification of the deployed software versions and serves as a basis for maintenance, support, and error analysis.
Figure 13: The Installed Versions tab of the Information dialog
2.3.4. License
The section License Information displays details about the currently valid license. The following information is available in this tab:
- Package [22] – shows which package is licensed. The Info [35] icon provides details about any additional activated packages.
- Workstation ID [23] – uniquely identifies the workstation. If you are asked to provide the Workstation ID, you can copy the full value to the clipboard by clicking the icon [36].
- Workstation Status [24] – displays the current status of the workstation. After license activation, the status is set to "Active".
- Product Version [25] – shows the installed version of the application.
- UA Server [26] – displays the status of the authorization server. After installation, it should switch to Online. If the UA server is not reachable, this may be due to a blocked firewall port or a missing internet connection. In this case, the status is shown as Offline.
- License Type [27] – displays the type of license, which may vary depending on the license provider.
- Information about the License Creator [28] – shows the OEM, licensee, the respective contact person and their contact information, as well as the license validity period.
- Maintenance Expiry Date [29] – indicates the remaining validity period of the maintenance contract.
- Maintenance Expiry ID [30] – displays the ID of the maintenance contract.
- Offline Lifespan [31] – the offline usage expiration date indicates how long the application will remain functional without a current license being installed.
- HHR [32] – indicates whether an HHR is licensed and how many instances are available.
- Licensed Printer [33] – displays all licensed printers and the respective number of printers.
In addition, this tab allows you to upload a WCLID file, activate a new license, download the payload, upload and download a license file, and update the license [34].
Figure 14: The License tab of the Information dialog
2.3.5. Active Users
The fifth and final tab lists all active users who are currently logged in or have logged in recently. This allows you to see at a glance which users are currently working with the application and to draw appropriate conclusions.
Figure 15: The tab Active Users of the dialog Information
2.4. Notifications
The Notifications window displays all messages available to the respective user in a grouped list. This includes, among other things, notifications when a Print item has not reached the intended status or when feedback from the customer is available in the Approval Portal.
Figure 16: The dialog Notifications
2.5. User Manual
The User Manual can be opened in the currently selected system language setting. It is available in both German and English.
Figure 17: The User Manual icon in the header bar
2.6. Inline Help
If an article is available in the user manual for the respective area of the user interface, it can be displayed directly in a window via Inline Help. If no article is available, the button is disabled.
Figure 18: The Inline Help icon in the header bar
2.7. User Account
In the dialog User Account, users can log out, change the application language, adjust the appearance of the user interface (Light or Dark), and manage their user account.
The following options are available in the dialog User Account:
- Edit User Account [37] – opens the user-specific settings. Here, you can update your personal information (first name, last name, and email address), enable the Debug Mode and Expert Mode, and display the primary key.
- Language [38] – selects the preferred language for using the application. The language can be set individually per user, allowing each user to choose a different language.
- Logout [39] – logs you out of the application.
- User Interface Appearance [40] – choose between the Light Mode and Dark Mode.
Figure 19: The User Account window with all parameters
Article Update: $PRODUCT_NAME_WORKFLOW 2.0.0 – 04/2025