In this article, you will learn
- which functions are available in the header bar, and
- which information it contains.
1. Introduction
The user interface of the application $PRODUCT_NAME_WORKFLOW is divided into different sections. One of these sections is the header bar, which is available in every view of the application. It contains important information abouut the system hardware and application version, as well as links to the user manual and inline help, which directly opens the relevant article for the section currently being viewed.
For details on the information available in the header bar, please refer to this article.
2. Header Bar
The header bar is located at the top of the user interface. It provides access to Activities, System Status, Application Information, Notifications, the User Manual, Inline Help, and the User Acccount, which also includes the Language Selection.
The following information and options are available in the header bar:
- Activities [1] – provides an overview of all processes currently being executed within the application. Yellow and red indicators notify the user of warnings or issues encountered during process execution.
- System Status [2] – displays all system errors and warnings, such as misconfigurations, inaccessible file management, non-functional interfaces for controlling external system, and licensing issues.
- Information [3] – contains details about the hardware in use and its utilization, interfaces, installed application components, license status and license content, as well as a list of active users.
- Notifications [4] – contains all notifications for the currently logged-in user.
- User Manual [5] – click this button to access to the user manual, which is available in German and English.
- Inline Help [6] – if an article is available in the manual for the current user interface context, it can be displayed directly in a separate window. If no article is available, the button is disabled.
- User Account [7] – allows the user to log out, change the language, adjust the appearance of the user interface, and configure user-defined settings.
Figure 1: The header bar of the user interface
2.1. Activities
The Activities view provides an overview of all processes within the application. Color coding and numerical indicators are used to visualize current activity as well as any warnings or errors, without the need to open the respective dialog.
All running, pending, completed, and error-stopped processes are centrally displaed in the dialog Activities, covering all application processes.
Figure 2: The tab Done in the dialog Activities
The dialog Activities is divided into five tabs, each displaying different information. The arrow [11] allows you to navigate to the fifth tab.
The following tabs are available:
- In Progress – displays all currently running processes and their respective progress. The number [8] next to In Progress indicates how many processes are currently being executed by the system.
- Queued – displays processes that are either currently being processed or are waiting for execution. A process may be queued due to defined prioritisation rules of system overload. Clicking Refresh List [15] updates the view so you can immediately see which print data has already been processed. In the queue list of the processes, the user can still change the processing order, for example to prioritise an urgent job for rendering.
- Done – displays all successfully completed processes. The application distinguishes between two types of processes:
- Workflow [9] – lists all processes in the application with the exception of automation processes.
- Automation Job [12] – lists all processes that occur as part of an Automation Job.
By clicking the option Show Details [10], the start and end times, as well as the resulting duration, are displayed.
- Error – lists all failed and aborted processes, including the associated error messages.
- History – displayed all processes, regardless of whether they were completed successfully or failed.
The user can navigate to the corresponding Print Item at any time by clicking Go to Print Item [14]. For Automation Jobs, Go to Detail View [14] additionally allows you to choose whether to open the Print Item Detail View or the list of Autmation Jobs.
Further information about the respective process can be accessed by clicking Show Overview dialog for log files [13].
2.1.1. Filtering Options of the Activities
The list of Activities can be narrowed down using the filter and search functionality. To apply a filter for a specific process type, click Filter [18] and select the appropriate entry from the list of available filters. Once applied, the active Filter [17] is displayed in the header bar of the dialog. You cannot apply multiple filters at the same time!
Figure 3: The tab In Progress in the dialog Activities with the filter Created via "Batch Processing" applied
If you want to search for a specific activity, you can enter the title of the print file in the search field [19] to specifically locate and review the corresponding activity for that print file.
2.1.2. Deleting Entries in Activities
To remove all entries from the list, click Clear List [16] (Figure 2). In the tab Error, individual entries can also be deleted. To do so, click Delete Record, which is located next to the button Show Overview dialog for log files for each entry.
Displaying Entries in Activities
The number of entries displayed in the section Activities depends on the number of processes executed within a defined time period. Activities outside this time window are automatically removed.
The time period used for automatic removal is defined system-wide under Administration > Settings > General, in the tab General, via the option Delete list of done Activities after (in hours).
2.1.3. Details about the Log Files
If you require more detailed information about one of the listed processes, click Show Overview dialog for log files [13] (Figure 2). This opens the dialog Overview Log Files. This dialog is divided into three tabs – Workflow Task, Application Log and Zunicomm Logs – which contain the following information:
Tab "Workflow Task"
Figure 4: The tab Workflow Task of the dialog Overview Log Files
The tab Workflow Task displays the following information:
- which processing step has been executed in the application – e. g., check-in or applying a Fixup,
- the entity of the print file,
- the start and end time of the processing step,
- the resulting duration,
- the priority of the print data during the process execution, e. g., when multiple print files are checked in simultaneously. If print data is in the queue, the priority within the queue can be defined – meaning urgent jobs can be moved to the top, and
- the status of the print file after the process has been completed (e. g., Success, Error, Aborted etc.).
Tab "Application Log"
Im Reiter Application Log wird Ihnen das Protokoll der jeweiligen Druckdatei angezeigt. Hier finden Sie für jeden Vorgang, den das Motiv durchlaufen hat, einen Eintrag mit Zeitangabe.
Tab "Zunicomm Logs"
In this tab, you will find the log files used for analyzing potential errors. Their contents can be copied to enable more detailed evaluation.
2.1.4. Hide the window "Activities"
The window Activities overlays all open dialogs, menus, and the central workspace. To close it, click the icon Activities again or click anywhere outside the Activities window.
2.2. System Status
The dialog System Status displays Warnings and Errors related to configuration issues within the system. It provides five tabs – Configuration, File Management, Interfaces, System Settings, and License.
- Configuration – the configuration of the listed entry is incorrect.
- File Management – the directory of the displayed entry is currently inaccessible.
- Interfaces – the interface of the displayed entry is currently inaccessible.
- System Settings – the listed setting under Administration > Settings is incorrectly configured.
- License – Warnings related to licensing issues.
2.2.1. Configuration
All errors and warningss related to incorrect or incomplete configurations are displayed here. This includes, for example:
- Substrate Categories without an assigned default Substrate
- Substrates without an assigned Substrate Definition
- Substrates without an assigned Color Policy
- Destinations monitored by two different hotfolders, resulting in conflicts
Figure 5: The tab Configuration of the dialog System Status
2.2.2. File Management
This section indicates whether the paths to the central data storage location and to the database of the application $PRODUCT_NAME_WORKFLOW are accessible. In addition, any destinations that are currently unreachable are listed.
Figure 6: The tab File Management of the dialog System Status
System Instability
If one of the drives or destinations is unavailable, this may result in a partial or complete system failure. Resolving the issue is mandatory.
2.2.3. Interfaces
Sollte die Verbindung zu Interfaces im System – beispielsweise die Verbindung zum Freigabeportal oder zum Device Connector – nicht aufrecht sein, können diese Dienste nicht verwendet werden. Mögliche Probleme werden im Reiter Interfaces angezeigt.
If the connection to system Interfaces – such as the connection to the Approval Portal or the Device Connector – is not maintained, these services cannot be used. Any related issues are displayed in the tab Interfaces.
Figure 7: The tab Interfaces of the dialog System Status
2.2.4. System Settings
This section displays all errors and warnings related to incorrect or incomplete configuration within the system settings. This includes, among other things, a missing default Color Policy under Administration > Settings > Color Management.
Figure 8: The tab System Settings of the dialog System Status
2.2.5. License
This section displays errors or warnings related to the license. This includes:
- when more printers are in use than are licensed,
- when the maintenance contract is expiring in less than 60 days, and
- when the license is expiring in less than 30 days (warning) or less than 15 days (error).
Figure 9: The tab License of the dialog System Status
2.3. Information
The dialog Information provides relevant system information about the application. It contains details on the system load, the installed version, the license, and currently active users, organized across five tabs.
Figure 10: The window Information located in the header bar
2.3.1. Hardware Resources
The tab Hardware Resources provides detailed information about the current hardware utilisation – specifically CPU, RAM, and storage use in real time. In addition, it also lists server-related information – such as the application IP address, application port, and the current operating system of the workstation.
If required, the services can be restarted directly from the user interface. To do this, use the function Restart Service [20] to restart the PMS, ZuniComm, and Color Service services.
Figure 11: The tab Hardwar Resources of the dialog Information
2.3.2. Interfaces
The tab Interfaces displays the connected interfaces and their current status. This includes both the activity and the availability of each individual instance.
The status is visualised using corresponding icons [21]. If you hover the mouse pointer over an icon, additional information is displayed in a tooltip. This includes the availability or activity status of the instance, as well as the timestamp of the last check.
Figure 12: The tab Interfaces of the dialog Information
2.3.3. Installed Versions
The tab Installed Versions displays version information for the core software components. This includes the backend, frontend, ZuniComm, as well as the DW Build and the Master Data Build. These details enable clear identification of the installed software versions and serve as a basis for maintenance, support, and troubleshooting.
Figure 13: The tab Installed Versions of the dialog Information
2.3.4. License
The section License Information displays details about the currently loaded license. The following information is available in this tab:
- Package [22] – shows which package is licensed. The icon Info [35] provides details about any additional activated packages.
- Workstation ID [23] – uniquely identifies the workstation. If you are asked to provide the Workstation ID, you can copy the full value to the clipboard by clicking the icon [36].
- Workstation Status [24] – displays the current status of the workstation. After license activation, the status is set to "Aktiv".
- Product Version [25] – shows the installed version of the application.
- UA Server [26] – displays the status of the authorization server. After installation, it should switch to Online. If the UA server is not reachable, this may be due to a blocked firewall port or a missing internet connection. In this case, the status is shown as Offline.
- License Type [27] – displays the type of license, which may vary depending on the license provider.
- Information about the License Creator [28] – shows the OEM, licensee, the respective contact person and their contact information, as well as the license validity period.
- Maintenance Expiry Date [29] – indicates the remaining validity period of the maintenance contract.
- Maintenance Expiry ID [30] – displays the ID of the maintenance contract.
- Offline Lifespan [31] – the offline usage expiration date indicates how long the application will remain functional without a current license being installed.
- HHR [32] – indicates whether an HHR is licensed and how many instances are available.
- Licensed Printer [33] – displays all licensed printers and the respective number of printers.
In addition, this tab allows you to upload a WCLID file, activate a new license, download the payload, upload and download a license file, and update the license [34].
Figure 14: The tab License of the dialog Information
2.3.5. Active Users
The fifth and final tab lists all active users who are currently logged in or have logged in recently. This allows you to see at a glance which users are currently working with the application and draw appropriate conclusions.
Figure 15: The tab Active Users of the dialog Information
2.4. Notifications
The window Notifications displays all messages available for the respective user in a grouped list. This includes, among other things, notifications when a Print item has not reached the intended status or when feedback from the customer is available in the Approval Portal.
Figure 16: The dialog Notifications
2.5. User Manual
Der Aufruf des Benutzerhandbuchs kann in der jeweils gewählten Systemsprache erfolgen. Das Benutzerhandbuch steht in Deutsch und Englisch zur Verfügung.
The User Manual can be opened in the currently selected system language. It is available in both German and English.
Figure 17: The icon User Manual in the header bar
2.6. Inline Help
Sofern für den jeweiligen Bereich der Benutzeroberfläche ein Artikel im Benutzerhandbuch zur Verfügung steht, kann dieser über die Inline Help direkt in einem Fenster angezeigt werden. Wenn kein Artikel hinterlegt ist, ist die Schaltfläche ausgegraut.
If an article is available in the user manual for the respective area of the userr
Figure 18: The icon Inline Help in the header bar
2.7. User Account
Im Dialog User Account können sich Anwender abmelden, die Sprache der Applikation ändern, das Aussehen der Benutzeroberfläche – hell oder dunkel – anpassen sowie das Benutzerkonto verwalten.
Folgende Möglichkeiten stehen im Dialog User Account zur Verfügung:
- Edit User Account [37] – über diese Schaltfläche gelangen Sie zu den benutzerkontospezifischen Einstellungen. Hier können Sie Angaben zu Ihrer Person (Vorname, Nachname und E-Mail Adresse) ändern und zusätzlich den Debug-Modus und den Expertenmodus aktivieren sowie den Primärschlüssel anzeigen lassen.
- Language [38] – wählen Sie hier die gewünschte Sprache aus, mit der Sie die Applikation verwenden möchten. Die Sprache kann pro Benutzer eingestellt werden, womit jeder Benutzer eine andere Sprache auswählen kann.
- Logout [39] – über diese Schaltfläche können Sie sich abmelden.
- User Interface Appearance [40] – wählen Sie hier zwischen Hell (Light-Mode) und Dunkel (Dark-Mode) aus.
Figure 19: The window User Account with all parameters
Article Update: $PRODUCT_NAME_WORKFLOW 2.0.0 – 04/2025