In the PDF Editor, certain file formats can be opened directly, while others can be imported and converted into PDF. 

The following file formats can be opened in the PDF Editor:

• PDF – Stands for Portable Document Format. PDF was developed, among others by Adobe, as an exchange format for print data in the graphic arts industry. Over the years, it has established itself as the de facto standard in the printing industry.
• EPS – Stands for Encapsulated PostScript. EPS was formerly a widely used format for storing vector and/or Bitmap objects. Although it has been largely replaced by more modern file formats such as PDF, but it remains in use due to its compatibility with numerous systems and software programs.
• PS – Stands for PostScript. PS is a 2D page description language used, among others, in HHR-RIP for rasterizing and screening print data. PostScript was developed by Adobe in its early years and has had a lasting impact on the graphic arts industry.
• PCL – Stands for Printer Command Language. PCL is a page description language that uses commands for Font Size, Margins, Page Size and Orientation, as well as graphics to define how a document should be printed. This file format is mainly used for Hewlett-Packard (HP) printers.
• PXL – Stands for Pocket Excel Format. PXL is also a page description language. This file type contains data in cells organized in columns and rows and represents an extension of PCL.
• XPS – Stands for XML Paper Specification. XPS is a PDF-like format developed for Microsoft by Global Graphics. XPS can describe the same graphical objects – text, graphics, and layouts – as PDF. Previously, XPS files could be opened with Microsoft Internet Explorer; today they are compatible with the XPS Viewer on Windows.
• AI – Stands for Adobe Illustrator. AI is a vector graphics program by Adobe. Unlike raster graphics, vector graphics are based on complex mathematical descriptions and can therefore be scaled without any loss of quality.

The following file formats can be imported into the PDF Editor and converted into PDF:

• TIFF – Stands for Tagged Image File Format. TIFF is a file format that stores raster graphics and image data.
• JPG – Stands for Joint Photographic Experts Group. JPEG is probably the most popular image data format, because it enables small file sizes through efficient compression while maintaining acceptable quality.
• PNG – Stands for Portable Network Graphics. PNG is a raster graphic format with lossless data compression.

Print files can be opened in various ways. You have four options available:

• Files can be dragged and dropped onto the program icon to open them directly in the application.
• Files can be opened via the context menu within the PDF Editor.
• Files can be opened by double-clicking them in the PDF Editor.
• Files can be loaded using the menu command File > Open….

Some file formats can be imported into the PDF Editor and converted into PDF files.

To import files, proceed as follows:

1. Select the menu command File > Import Image File... to open the Document Explorer.
2. Choose the desired file.
3. Click the button Open [5] to import the file.

Figure 3: Document Explorer with selected JPG file

In the PDF Editor you have the option to connect to a Workflow. In the tab Workflow, Print Items can be checked out from a Workflow, edited, and then checked back in. The Print Items from the selected area – Articles, Orders or Production Jobs – are displayed and can be opened in the PDF Editor. Once they have been edited, Print Items can be saved as a new version in the Workflow.      

In the tab Workflow [6], you can establish a connection to a Workflow instance. Clicking the button Connect [9] opens the dialog Connect to Workflow [10].

Figure 4: The tab Workflow with the dialog Connect to Workflow open

The following functions are available for connecting to the Workflow and for searching, checking in and checking out Print Items:

• Server [7] – Click the button Connect [9] to connect to a Workflow by entering your access credentials, such as Host, Port, and Password.
• Status [8] – Once connected to the Workflow, a list of available Print Items is displayed. You can sort the list by Status [8], choose ascending or descending order, and filter them by specific Parameters. You can also define custom Search Criteria and refresh the view.

A detailed description of how to use this tab can be found in the Article Connect to "Workflow".