In the PDF Editor, certain file formats can be opened directly, while others can be imported and converted to PDF. 

The following file formats can be opened in the PDF Editor:

• PDF – Stands for Portable Document Format. PDF was developed by Adobe, among others, as an exchange format for print data in the Graphics Industry. Over the years, the format has established itself as the de facto standard in the Printing Industry.
• EPS – Stands for Encapsulated PostScript. EPS was formerly a widely used format for storing vector and/or Bitmap elements. It has since been replaced by more modern file formats such as PDF, but is still in use because this file type is compatible with numerous systems and software programs.
• PS – Stands for PostScript. PS is a 2D page description language used, among other things, in HHR-RIP for rasterizing and screening print data. PostScript was developed by Adobe in its early years and has had a lasting impact on the Graphic Arts Industry.
• PCL – Stands for Printer Command Language. PCL is a page description language that uses commands for Font Size, Margins, Page Size and Orientation, as well as graphics to define how a Document should be printed. This file format is mainly used for Hewlett-Packard (HP) printers.
• PXL – Stands for Pocket Excel Format. PXL is also a page description language. This file type contains data in cells organized in columns and rows and is an extension of PCL.
• XPS – Stands for XML Paper Specification. XPS is a PDF-like format developed for Microsoft by Global Graphics. XPS can describe the same graphic elements – text, graphics, and layouts – as PDF. XPS files used to be opened with Microsoft Internet Explorer, but are now compatible with the XPS Viewer in Windows.
• AI – Stands for Adobe Illustrator. AI is a vector graphics program from Adobe. Unlike raster graphics, vector graphics are based on complex mathematical descriptions and can therefore be scaled without any loss of quality.

The following file formats can be imported into the PDF Editor and converted into PDF:

• TIFF – Stands for Tagged Image File Format. TIFF is a file format used to store raster graphics and image data.
• JPG – Stands for Joint Photographic Experts Group. JPEG is probably the most popular image file format, as it enables small File Sizes through efficient compression while maintaining acceptable quality.
• PNG – Stands for Portable Network Graphics. PNG is a raster graphics format with lossless data compression.

Print files can be opened in various ways. You have four options available:

• Files can be dragged and dropped onto the program icon and opened directly in the application.
• Files can be opened via the context menu in the PDF Editor.
• Files can be opened by double-clicking in the PDF Editor.
• Files can be loaded via the menu command File > Open….

Some file formats can be imported into the PDF Editor and converted into PDF files.

To import files, proceed as follows:

1. Select the menu command File > Import Image File... to open the Document Explorer.
2. Choose the desired file.
3. Click the button Open [5] to import the file.

Figure 3: Document Explorer with selected JPG file

In the PDF Editor you have the option to connect to a Workflow. In the tab Workflow, Print Items can be checked out of a Workflow, edited, and then checked back in again. The Print Items in the selected area – Articles, Orders or Production Jobs – are displayed and can be opened in the PDF Editor. Once they have been edited, Print Items can be saved as a new version in the Workflow.      

In the tab Workflow [6], you can establish a connection to a Workflow instance. Clicking the button Connect [9] opens the dialog Connect to Workflow [10].

Figure 4: The tab Workflow with the dialog Connect to Workflow open

The following functions are available for connecting to the Workflow and searching for, checking in and checking out Print Items:

• Server [7] – Click the button Connect [9] to connect to a Workflow by entering your access data such as Host, Port and Password.
• Status [8] – Once the connection to the Workflow is active, the list of available Print Items is displayed. You can sort them by Status [8] set the sort order to ascending or descending, and filter them by specific Parameters. You can also define individual Search Criteria and update the view.

For a detailed description of how to use this tab can be found in the Article Connect to »Workflow«.