User Manual

1.1 Release - 1.12

Updated on

Release Date: 05/31/2025

In this article, you will learn

  • about the new features that are available,
  • which improvements were made for users, and
  • which bug fixes were fixed in version 1.12 of the PDF Editor.

1. Overview

With Version 1.12, users can refer to several new features in the areas of Image and color management, PDF content and object editing, and analysis and display. In addition, improvements have been made to the user interface and navigation, Workflow and file management, and many other areas.

1.1. New Features

The following new features have been implemented:

  • Compare PDF files – Starting with this version, users can visually compare the current document with a saved version or with two different PDF files. [PPDPDF-1566]
  • Crop Images on Page Boxes – It is now possible to crop Images not only on the CropBox of the Image, but also on the selected Page Box. This removes the area of an Image that is either outside the crop path or outside the selected Page Box. [PPDPDF-1414]
  • Additional filters in the section «Analyze» of the tab «View» – New filters – Smooth Shades and DeviceN Colors – are available for analyzing PDF files. [PPDPDF-1180]
  • Select Simulation Profile for color previewStarting with this version, users can select an ICC profile for displaying color simulation in the PDF Editor. This profile can then be used as the Output Intent when saving as PDF/X. [PPDPDF-1585]
  • Set Output Intent for PDF/X files – In addition to the PDF version, the Output Intent can now also be selected directly when saving as PDF/X. [PPDPDF-1582] / [PPDPDF-1586]
  • Show Image source profile – The embedded ICC profile of each Image object is now displayed in the tab Lists > Images. [PPDPDF-1477]
  • Rotate Objects – PDF Objects can now be rotated freely in the PDF Editor using drag points at the corners. [PPDPDF-301]
  • Exclude Spot Colors from Transparency Reduction – Certain Spot Colors (such as technical colors like Die Cut, Crease) can be excluded from Transparency Reduction. [PPDPDF-1137]
  • Convert Images to other Color Spaces – Images can be converted to other Color Spaces – RGB or CMYK – by selecting a target profile. [PPDPDF-636]
  • Set increment for arrow keys – It is now possible to set the increment for moving Objects with the arrow keys in the Preferences. [PPDPDF-1551]
  • Import Spot Color libraries – ASE files can now be imported and used as color libraries in the PDF Editor. [PPDPDF-823]
  • Assign ICC profiles to Vectors or Text – ICC profiles can be assigned to or removed from Vector and Text Objects. [PPDPDF-1489]
  • Downsample Image Resolution – The function for changing the Image Resolution has been implemented. [PPDPDF-645]
  • Editing Metadata – The dialog Document Info has been expanded to include the option of editing Metadata. [PPDPDF-1454]
  • Lock Open Files – Automatic locking when opening PDF files has been disabled by default in this version. If you still prefer this behavior, you can enable the option «Lock Open Files (Restart required)» in the Preferences. [PPDPDF-1505]  

Underlying MAKO version

With version 1.12 of the PDF Editor, MAKO 8.0.0 is used.

1.2. Improved User Guidance

The following improvements have been implemented to simplify operation:

  • Local saving of files from a Workflow System – The behavior when saving files locally has been improved. Locally saved files are no longer automatically checked into the Workflow. [PPDPDF-1511]
  • Restructuring of Actions in the tab »Edit« – The revised structure in the tab Edit provides users with a clearer list for quick access to Actions. [PPDPDF-1540]
  • Convert Text to Outline – The function »Convert Text to Outline« now converts Text into individual glyphs that can be moved or edited separately. [PPDPDF-1429]
  • Standardization of the »...« menu – The »...« menu has been standardized across the entire application, and the point size has been increased. [PPDPDF-1535]
  • Color Values of Hidden Separations – Color values of hidden separations are not longer displayed. Only visible separations are shown in the sections »Process Colors« and »Spot Colors« of the tab »View > Analyze«. [PPDPDF-1464]
  • Page Size in the tab »Lists > Pages« – The TrimBox is now always displayed. If no TrimBox is defined, the MediaBox is used as a fallback. [PPDPDF-1499]
  • Formatting in the tab »Workflow« – The display of information in the tab Workflow has been revised. Descriptions of Print Items are now centered vertically. [PPDPDF-1497]
  • Display thin lines more clearly– The display of very thin lines (threshold value: > 0,3 pt) has been revised. These are now automatically detected and displayed more prominently on the screen if the corresponding option is selected in the PDF Editor Preferences. [PPDPDF-1009]

1.3. Bug Fixes

The following Bugs have been fixed in the PDF Editor with this Release:

  • Delayed loading of the Image List – Preview Images in the Image List were loaded late or not at all. This behavior has been improved. [PPDPDF-1400]
  • Incorrect loading of Preview Images Preview Images were loaded from the wrong document. This error no longer occurs; Preview Images are now loaded from the selected document. [PPDPDF-1400]
  • Exiting the application on macOS – Exiting the application on macOS could cause a crash under certain circumstances. Such crashes no longer occur. [PPDPDF-1399]
  • Opening multichannel TIFF files – TIFF files now open reliably with EGCs. [PPDPDF-1525]
  • Application icon macOS compliant – The application icon is now displayed in the standard macOS size. [PPDPDF-1513]
  • Move Text with the Shift key – When moving Text with the Shift key, Text Objects were distorted or positioned incorrectly. This behavior has been fixed. [PPDPDF-1488]
  • Incorrect coordinates when adding Dielines – Dielines may have been placed at incorrect coordinates. This error no longer occurs. [PPDPDF-1520]
  • Change object order – In complex PDF files, Objects could not be moved correctly to the foreground or background. This behavior has been fixed. [PPDPDF-1504]
  • Open PDF with multiple pages – When opening Multipage PDF files, the pagination was sometimes not displayed. This bug has been fixed. [PPDPDF-1502]
  • Display Transparency Grid – The transparency grid could not be activated. This error has been fixed. [PPDPDF-1501]
  • Using Output Intent for Display – Until this version, PDF files with embedded Output Intent could not be processed. This behavior has been fixed in version 1.12 of the PDF Editor. For the application, it is recommended to use Color Profiles from the directories /Library/ColorSync/Profiles und /Users/{USER}/Library/ColorSync/Profiles/. [PPDPDF-1314]

Below you will find a detailed description of all changes in the categories New Features and Improvements.

2. New Features

With version 1.12, several New Features are available:

2.1. Compare PDF files

Starting with version 1.12, the PDF Editor has a new feature for visually comparing changes to the saved version or to another document.

By default, the comparison is made with the currently saved version, allowing you to visually check any changes you have made to the PDF file. However, using the selection menu of the option Compare with [11] (Figure 2), you can also select a different, user-defined document for comparison, provided that it is already open in the PDF Editor.

The documents are aligned precisely with each other and superimposed for comparison based on defined page margins – by default, the TrimBox. A transparent visualization mode ensures that the reference document remains visible while differences are highlighted in color. This display is based on a digital Overprint comparison, enhanced with selective transparency for better traceability.

In the area Sensitivity [10] (Figure 2) the user can choose between three levels High, Medium, or Low to adjust the Sensitivity of the difference analysis to specific requirements.

To perform the PDF comparison, proceed as follows:

  1. Navigate to the tab View [2] and select the tab Visualize [3].
  2. By selecting the entry Combined View [4], all areas that require checking are highlighted in color. In our example, the pink highlighting indicates that both Texts would change color in the printout or even disappear.
  3. In the selection menu of the Highlight Area [1], select the option Compare [5] [9].

Figure 1: The view in the tab View > Visualize

  1. After activating the Comparison Mode, make some Fixups for selected Objects. To edit the file, you need to switch to other tabs of the PDF Editor to make the desired changes. In our example, the following changes should be made:
    • the large Text [6], which is Overprinting, should be set to Knockout.
    • the sun [8], which is an Image in RGB Color Space, should be converted to CMYK.
    • the color areas [7] in the wave should be slightly changed.
  2. When you return to the tab Visualize [3] (Figure 1) after editing the Objects, the changed areas are highlighted in color. Light yellow areas differ only slightly, dark yellow areas differ more significantly, and red areas differ extremely.
  3. If you cannot see much, select High from the dropdown-menu Sensitivity [10]. This allows you to immediately see which areas differ significantly from the original version.

Figure 2: The view in the tab View > Visualize after editing a PDF file

Compare with another document

If you want to compare two versions of a document, first open both documents in the PDF Editor. Then,in the option Compare with [11], select the other document.

This New Feature provides a precise and configurable PDF comparison function, ideally suited for use in prepress, layout control, or quality assurance.

2.2. Crop Images on Page Boxes

In version 1.12 of PDF Editor, the existing function Crop Images to Visible Content has been extended with the option Crop Image to Page Box. Image content outside the selected Page Box – e.g. the TrimBox – is removed in addition to the cropping path of the Image, so that only the Image area relevant for printing remains.

The function Crop Image to Visible Content, combined with the additional function Crop Image to Page Box, is used to reduce superfluous Image data in print PDFs and supports structured, production-oriented data preparation. It minimizes potential sources of error, improves data consistency, and optimizes further processing, for example during print sheet assembly or in prepress Workflows.

Starting with this version, the PDF Editor offers three alternative ways to access the function Crop Images to Visible Content:

  • Via the menu Edit > Optimize Document > Crop Images to Visible Content (Figure 3).
  • Via the tab Lists > Images > Crop Images to Visible Content (Figure 4).
  • Via the icon »Crop Images to Visible Content« in the footer of the tab Lists (Figure 4).

The following sections describe in detail the two options for the function Crop Images to Page Box via the menu Edit > Optimize Document and via the tab Lists > Images.

2.2.1. Crop all Images in the document to the Visible Content

  1. Open a single-page or multipage document with Images in the PDF Editor.
  2. Select the menu Edit > Optimize Document…. The dialog box with the same name opens.
  3. Activate the checkbox Crop Images to Visible Content [12]. This process automatically activates the newly implemented option Crop also at Page Box [13].
  4. In the dropdown menu [13], select the Page Box to which Images should be cropped. The following Page Boxes are available:
    • TrimBox
    • BleedBox – This should generally be selected.
    • ArtBox
    • CropBox
    • MediaBox
  5. By clicking OK all Images in the document are cropped to the cropping frame of the Image and, if an Image extends beyond the selected Page Box, they are also cropped there.

Figure 3: The dialog Optimize Document with the activated options Crop Images to Visible Content and Crop also at Page Box

2.2.2. Crop selected Images to the Visible Content

  1. Open a single-page or multipage document with Images in the PDF-Editor.
  2. Navigate to the tab Lists > Images.
  3. Select the Image(s) you want to crop from the list. Selected Images will be highlighted in blue.
  4. Then right-click to open the conText menu.
  5. In the selection window, choose the option Crop Images to Visible Content [14]. Alternatively, you can achieve the same result by clicking the icon Crop Images to Visible Content [15].
  6. A dialog with the same name opens, where you can select the desired Page Box from the dropdown menu [16] (as in the first method):
    • TrimBox
    • BleedBox – this should generally be selected.
    • ArtBox
    • CropBox
    • MediaBox
  7. By clicking OK, all selected Images on the current page are cropped to the cropping frame of the Image and, if an Image extends beyond the selected Page frame, it is also cropped there.

Figure 4: Left: The tab Lists > Images with Images selected; Right: The dialog Crop Images to Visible Content with the selected Page Box TrimBox

2.3. Additional filters in the section »Analyze« of the tab »View«

In version 1.12, the functionality in the tab View > Analyze [17] has been expanded to further refine the visual and content-related checking of PDF files.. A new filter option is now available in the settings areas Color Spaces and Page Objects to identify and evaluate complex Color Objects:

  • DeviceN Colors [18] [19] – Objects based on the DeviceN Color Model can now be filtered and analyzed. Two DeviceN entries can be found in the list of Color Spaces:
    • DeviceN (CMYK only) – Specifies Objects that are composed of the colors DeviceN Cyan, DeviceN Magenta, DeviceN Yellow, or DeviceN Black.
    • DeviceN – Specifies Objects that are composed of at least one or more Spot Colors.
  • Smooth Shades [20] – Objects with Smooth Color Gradients (without visible banding) can now be displayed and analyzed separately. This enables early identification of potential issues in gradient output, such as banding in Screening or Digital Printing.

These two new filters enhance transparency and control when working with complex layouts and advanced color spaces – especially in professional printing environments and prepress Workflows.

Figure 5: The tab View > Analyze with the filter options Smooth Shades and DeviceN Colors enabled

2.4. Select Simulation Profile for Color Preview

Starting with version 1.12, the PDF Editor offers the ability to select a Simulation Profile – ICC-Profile – for Color Preview. This allows for a realistic on-screen simulation of how colors will appear under defined printing conditions (e.g. ISO Coated v2 (ECI), PSO Coated NPscreen ISO12647 (ECI)) during the editing process.

The Simulation Profile [21] can be selected directly by the user in the footer of the PDF Editors application frame.

Figure 6: The PDF Editor with a selected Simulation Profile

To the question of which simulation profile is displayed by default for a document, the following answers apply:

  • PDF/X files – When opening a PDF/X file, the profile defined in the embedded output intent is used as the Simulation Profile.
  • Non-PDF/X files – The ICC Profile set in the Preferences of the PDF Editor as the CMYK Working Color Space is used as the Simulation Profile. You can change the Simulation Profile at any time – however, please note that a Custom Simulation Profile is not saved with the PDF file when exporting for print.

This function provides a color-accurate on-screen Preview based on professional print conditions – a key advantage for quality control in prepress Workflows.

When is the use of a Simulation Profile appropriate?

A Simulation Profile is particularly useful if you need a realistic Preview of the color representation on the intended Print Medium before printing. This is especially relevant for color-critical projects, such as Offset Printing or the creation of PDF/X-compliant Print Data. The Simulation Profile enables a soft proof display in which the colors of the original document remain unchanged. The Preview is for visual inspection only and simulates how the colors would appear in the final print under the selected conditions. This allows potential color deviations to be identified at an early stage and targeted adjustments to be made – even before output or exposure.

Requirements for reliable Simulation include a properly calibrated monitor and the selection of an appropriate ICC Profile that matches the intended Printing Condition (e.g., ISO Coated v2 (ECI), PSO Coated NPscreen ISO12647 (ECI)).

Using a Simulation Profile therefore plays a key role in quality assurance during prepress and helps minimize the risk of costly color mismatches in the final printed product.

2.5. Define Output Intent for PDF/X files

With version 1.12, the PDF/X export functionality in the PDF Editor has been extended with the essential option to select an Output Intent. In the dialog Save As, the Output Intent [22] can be selected if a PDF/X entry is selected in the PDF version. This allows you to control specifically for which print condition the saved PDF/X file was prepared by the data creator, ensuring consistency in the processing of the PDF file across all production stages – from prepress to the printing press.

Figure 7: The dialog Save As in the menu File with extended PDF/X export function and selected Output Intent

2.6. Display Source Profile of the Image

As of version 1.12, the embedded ICC Profile [24] of each Image is displayed in the tab Lists > Images [23]. This provides users with important information about the color characteristics of embedded Images at a glance, which is a decisive advantage in color-critical Workflows.

If no ICC profile has been assigned to an Image, the clear label Not embedded [25] appears. This enhancement facilitates the checking and assessment of color consistency in PDF files and supports secure and standard-compliant further processing in prepress.

Figure 8: The tab Lists > Images showing the embedded ICC Profiles

2.7. Rotating Objects

With version 1.12, the usability of the PDF Editor was further improved. Selected Objects can now be rotated freely using drag points at the corners [26] – without any numerical input. Objects can be rotated flexibly and positioned precisely by simply dragging the corner points. The rotation angle [27] is displayed during rotation. An exact angle can be entered in the tab Edit > Edit Object.

This enhancement greatly simplifies the design of complex layouts and the post-processing of print data that requires individual object adjustment.

Figure 9: A selected object is rotated

Rotate in 45° increments

If you hold down the Shift key while rotating an object, it will rotate in 45° increments.

2.8. Exclude Spot Colors during Transparency flattening

With version 1.12, the Transparency reduction function in the PDF Editor has been enhanced with a very important practical feature: the ability to exclude Spot Colors from Transparency reduction. This feature is particularly important for technical Spot Colors such as «Die Cut» or «Crease», but also for Spot Color Channels such as «White», «Primer», or «Varnish», as these Spot Colors must not be rasterized or modified because they are essential for further processing in the printing process.

By specifically excluding these Spot Colors, you can ensure that they are not offset against background Objects or converted into Pixel Images. Instead, they remain unchanged as Vector Objects even after Transparency reduction. This increases production reliability and ensures correct technical implementation in further processing.

To exclude Spot Colors from Transparency flattening, proceed as follows:

  1. Open the dialog Optimize Document via the menu Edit > Optimize Document....
  2. In the dialog that opens, enable the option Flatten Vector Transparencies [28] and select the desired reduction setting [32] for transparency reduction.
  3. Optionally, you can also activate the option Remove Objects on Invisible Layers [29].
  4. In the settings area Do not include, you must activate the Spot Colors that are to be excluded from the Transparency reduction, e.g., Die Cut [31] or Crease [30].
  5. Confirm your settings with OK.

The selected Spot Colors are excluded from the Transparency reduction, which means that their Spot Color definitions are retained independently of the rest of the Transparency structure. This extension contributes significantly to quality assurance and ensures the technical correctness of the Print Data in further processing.

Figure 10: The dialog Optimize Document with selected Spot Colors that are to be excluded from Transparency flattening

2.9. Convert Images to other Color Spaces

As of version 1.12, the PDF Editor offers the ability to convert Images to a different color space – either RGB, CMYK, or Grayscale.

This feature allows you to precisely convert the color values of embedded Images to the desired output color space by selecting the Target Profile. The conversion can be applied to individual Images as well as to multiple Image Objects in the document.

To convert an Image to a different Color Space, proceed as follows:

  1. In the PDF Editor, navigate to the tab Lists > Images.
  2. Select the desired Image(s) with a mouse click.
  3. Right-click to open the conText menu and select the menu entry Convert to ICC Profile... [33].
  4. In the dialog that opens, configure the following settings in the Target section:
    • the desired Target Color Space [34]RGB, CMYK or Grayscale –,
    • the Target Profile [35] for the intended Color Space,
    • the Rendering Intent [36] for the conversion as well as
    • the Use Black Point Compensation [37] should be applied or not.
  5. Confirm your selection by clicking OK.

This feature provides advanced control over Color Processing and supports Data Preparation for different Printing conditions or adaptation to different Output Channels.

Figure 11: Left: The tab Lists > Images with the conText menu open; Right: The dialog Convert to ICC Profile

Tips for optimal results when converting Color Spaces

Color Space Conversion has a significant impact on Color Reproduction in print and on monitors. An unsuitable Color Space can lead to Color Deviations or display errors.

  • Select the Target Color Space specifically according to the intended use (e.g., CMYK for Offset Printing, sRGB for web applications).
  • Use ICC Profiles to ensure standard-compliant and color-accurate Conversion.
  • Avoid duplicate or unnecessary Color Space Conversions to minimize quality loss.

Note: Not all embedded Profiles are of the same quality. Where possible, use certified ICC Profiles from print service providers or recognized sources (e.g., PDFX-ready).

2.10. Set Increment for Cursor Keys

With Version 1.12, the Increment for Cursor Keys [38] can be defined in the Preferences of the PDF Editor. This determines the Offset by which a selected object is moved to the left or right and up or down when you press the left or right Cursor Key or the up or down Cursor Key.

This customization enhances flexibility and precision during manual object alignment, offering significant advantages, especially when working on fine details.

Figure 12: The dialog Preferences with the option Increment for Cursor Keys selected

Set the Increment for Cursor Keys

The Increment defines the distance by which Objects are moved when using the Cursor Keys. A suitable setting helps you work more precisely.

A setting of 0.10 mm provides a good starting point for making very fine adjustments. Please note that holding the Shift key while pressing the Cursor Keys increases the step size by a factor of 10 (i.e., to 1 mm).

2.11. Import Color Libraries

With version 1.12, the PDF Editor has been enhanced to allow importing and managing Custom Color Libraries in ASE format (Adobe Swatch Exchange) within the Preferences of the PDF Editor. After import, this special Color Library is available System-wide within the PDF Editor, allowing brand-specific Color Palettes to be applied consistently throughout the document.

To import a user-defined ASE color library into the PDF Editor, proceed as follows:

  1. Open the menu Preferences in the PDF Editor.
  2. In the dialog Preferences that opens, navigate to the section Color Management.
  3. Click on the button Define Spot Color Library...[39].
  4. The dialog Edit imported Spot Colors opens.
  5. Click on Import ASE Color Spot Library...[42].
  6. Select the desired ASE file from your File System and confirm with Open.
  7. After successfully importing the Color Library, confirm the operation with OK to apply the Color Library.
  8. You will automatically return to the dialog Preferences. Confirm your entry with OK to permanently save the imported Spot Colors.
  9. The imported Color Library is now available throughout the PDF Editor and can be used when assigning Spot Colors to Objects, Texts, or Areas.

Figure 13: Left: The dialog Preferences with the button Define Spot Color Library...; Right: The dialog Edit imported Spot Colors and the dialog Edit Spot Color

In the dialog Edit imported Spot Colors, you can perform the following actions:

  • Edit [40] – The selected Spot Color can be edited to change the alternative Color Space [44] and the alternative Color Values [45].
  • Delete [41] – One or more Spot Colors can be deleted permanently.
  • Search [43] – By entering a search criterion, you can quickly filter an extensive list of Spot Colors.

Import Color Libraries (ASE files)

The PDF Editor supports the import of Color Libraries in ASE format (Adobe Swatch Exchange). ASE files can be exported from graphics programs such as Adobe Illustrator or InDesign and contain predefined Spot Colors for consistent and color-accurate use.

The following prerequisites must be met in order for an ASE file to be successfully imported into the PDF Editor:

  • Only files with the extension .ase are supported.
  • The file may only contain Spot Colors.
  • Each hue must have a unique color name.
  • Gradients, process colors (CMYK/RGB), empty Color Patches, and Color Patch groupings are not taken into account during import.

After successful import, the Color Library is available throughout the PDF Editor. The Spot Colors it contains can then be used to assign colors to Objects, Text, or Vectors.

2.12. Assign ICC Profiles for Vectors and Texts

Whereas users were previously only able to assign ICC Profiles to Images and remove embedded ICC Profiles from Images, version 1.12 now makes this possible for Vector and Text Objects as well. This enhanced feature allows Objects to be marked with the desired Color Profile for consistent Color Conversion.

In the PDF Editor, you can assign or remove ICC Profiles in three different ways:

  1. In the settings area Color of the tab Edit > Edit Object.
  2. Using the command Assign ICC Profile... in the tab Lists > Images.
  3. By calling the command Assign ICC Profile from the conText menu for the currently selected Image Object.

2.12.1. Assign/Remove ICC Profile in the tab «Edit > Edit Object»

If you want to assign an ICC Profile to an Object – Text, Vector or Image – in the tab Edit or remove the embedded ICC Profile, proceed as follows:

  1. Use the Selection Tool to select the desired object(s) on the current page.
  2. Then switch to the tab Edit [47].
  3. Select the tab Edit Object [46].
  4. In the option ICC Profile [48], select the ICC Profile you want to assign as the Source for the object(s) from the list.
  5. Alternatively, you can remove the embedded ICC Profile by selecting «Not assigned» from the list.
  6. The changes take effect immediately.

Figure 14: The tab Edit > Edit Object with the option ICC Profile

How do you obtain ICC Profiles?

ICC profiles are usually provided by the vendors of printers, monitors, or scanners. They are used to describe the Color Gamut of these devices in order to provide as accurate a description as possible of the Color Values that can be achieved. Further information on ICC Profiles can be found in the Glossary.

2.12.2. Assign/Remove ICC Profile to an Image in the tab «Lists > Images»

If you want to assign an ICC Profile to an Image, proceed as follows:

  1. Open the tab Lists [49].
  2. Select the tab Images [50].
  3. Select the Image or Images to which you want to assign an ICC Profile or from which you want to remove the embedded ICC Profile.
  4. Right-click on one of the selected Images to open the conText menu.
  5. Select the entry Assign ICC Profile...[52] from the conText menu to open the dialog Assign ICC Profile.
  6. In the dialog, select the desired ICC profile from the drop-down menu.
  7. Click OK to complete the operation.
  8. If you select Remove ICC Profile [51], the embedded ICC Profile will be removed from the Object.

Figure 15: Left: The tab Lists with the selected Images; Right: The dialog Assign ICC Profile

2.13. Resampling of Images

Version 1.12 introduces a new feature for reducing Image Resolution. This deliberately reduces the amount of data in an Image by reducing the number of Image Pixels (Data Points).

This feature allows oversized or high-Resolution Image Data to be adjusted in a controlled manner to meet specific production requirements, such as reducing file size or improving performance in the RIP process.

There are two options available for reducing the Resolution of an Image, which are described in detail below:

  • Reduce Image Resolution for selected Images – via the tab Lists > Images
  • Reduce Image Resolution of all Images on the current page – via the tab Edit > Actions > Optimize

2.13.1. Reduce Image Resolution for selected Images

If you want to reduce the Image Resolution for selected Images, proceed as follows:

  1. Open the tab Lists [53].
  2. Select the tab Images [54] to display all Images on the current page.
  3. Select one or more Images whose Resolution you want to adjust.
  4. Open the conText menu by right-clicking on the desired Image.
  5. Select the command Downsample Image Resolution to... [55].
  6. In the dialog that appears, you can specify the desired Target Resolution [56] and, if necessary, the type of Downsample [57] for the Pixels. There are three options to choose from:
    • Subsample – This method uses a Color Value of a Pixel to color the new Pixel. This is a very fast Image data adjustment (resampling) without too high quality requirements.
    • Average – This method calculates the average value from several neighboring Pixels. This makes the Image softer when reduced, and fewer details are lost than with simple color sampling (subsampling).
    • Bicubic – A more complex method in which new Pixel values are calculated taking into account the surrounding Pixels. The result is a particularly smooth and detailed Image that is well suited for high-quality Image editing.
  7. Confirm your selection with OK to perform the resampling.

The function only affects the selected Image Objects and can be applied multiple times within the document. The original Image data will be replaced.

Figure 16: Left: The tab Lists > Images; Right: The dialog Downsample Image Resolution

Targeted Reduction of Image Data

The Resampling of Images is based on the original Image Resolution and, depending on the Target Resolution (e.g., 300 dpi for printing, 70 dpi for screen display), results in a significant reduction in the amount of data. When used in accordance with standards, the visual quality is retained to the greatest possible extent.

2.13.2. Reduce Image Resolution for all Images on the Page

Alternatively, you can reduce the Image Resolution for all Images on the page. To do this, proceed as follows:

  1. Open the tab Edit [58] and select the tab Actions [59].
  2. Click on the button Downsample Image Resolution to... [60] to open the dialog Downsample Image Resolution.
  3. The same dialog as described above appears. There you can specify the desired Target Resolution [56] (Figure 16) and, if necessary, the type of Downsample [57] (Figure 16) for the Pixels. Here you have three options to choose from:
    • Subsample – This method uses a Color Value from a Pixel to color the new Pixel. This is a very fast image data adjustment (resampling) without excessive quality requirements.
    • Average – This method calculates the average value from several neighboring Pixels. This makes the image softer when reduced and less detail is lost than with simple color sampling (subsampling).
    • Bicubic – A more complex method in which new Pixel values are calculated taking into account the surrounding Pixels. The result is a particularly smooth and detailed image that is well suited for high-quality image editing.
  4. Confirm your selection with OK to perform the resampling.

Figure 17: The tab Edit with the tab Actions and the settings area Optimize > Downsample Image Resolution to...

2.14. Editing Metadata

Version 1.12 introduces the option to edit PDF Metadata Title, Author, Description, Keywords, and more – in the tab General of the dialog Document Properties. This information is crucial for structured file management, archiving, and the creation of standard-compliant PDF documents (e.g., according to PDF/X or PDF/A).

For a better overview, the editable fields are highlighted with a white background. Double-clicking on these fields allows you to enter Text directly. This new feature makes it easier to quickly adjust Metadata, improves the search of files, and ensures legally compliant documentation when sharing or publishing PDF files.

With version 1.12, the following PDF Metadata can be edited directly in the PDF Editor:

  • Title – Internal name of the PDF file. Ideally, this corresponds to the file name to ensure unique assignment.
  • Author – Name of the author – used to improve identification and search of the file on the Internet.
  • Description – Additional information – Free Text field for a description of the content – used to make the PDF file easier to find on the Internet.
  • General – Free field for additional descriptive information used to improve the categorization and search of the PDF file on the Internet.
  • Keywords – Relevant keywords for categorizing the content and improving the search of the PDF file on the Internet.
  • Author of the description – Name of the author of the Metadata Description.
  • Copyright information – Additional information that may contain references to protected content within the file.
  • Copyright protected – Additional information indicating whether the file is protected by copyright.
  • URL for copyright information – Additional information – Web address with further information on the legal protection or terms of use of the file.

Figure 18: The tab General of the dialog Document Properties

Using Metadata effectively

Metadata contains key information about a PDF file – such as the PDF version, fonts used, ISO standards, applications involved, or custom-defined fields. Maintaining accurate Metadata facilitates archiving, improves searchability, supports compliance with quality standards (especially in professional Workflows), and can be used to «route» PDF files within automated Workflows.

Structured use of Metadata not only improves the quality of your PDF documents – it also significantly enhances long-term traceability and legal accountability. Metadata is embedded in accordance with standards and remains permanently linked to the PDF file.

2.15. Lock Open Files (Restart required)

Automatic locking when opening PDF files has been disabled by default in this version. If you still prefer this behavior, you can re-enable the option Lock Open Files (Restart required)  in the Preferences.

This feature allows you to automatically lock all PDF files opened in the PDF Editor. The purpose of this feature is to ensure the integrity and security of important documents by preventing accidental changes or parallel access. It can be activated in the Preferences of the PDF Editor and provides an additional layer of protection for recurring work processes with defined documents.

To reactivate this feature, proceed as follows:

  1. Open the PDF Editor and load the desired PDF document.
  2. The quickest way to open the Preferences is to press the keyboard shortcut Ctrl + , (Windows) or cmd + , (macOS).
  3. In the section General, activate the option Lock Open Files (Restart required) [61] by clicking the checkbox.
  4. Confirm your entry by clicking OK.

From now on, all files opened when the PDF Editor is started will be automatically protected against unintentional changes.

Figure 19: The dialog Preferences with the new option Lock Open Files (Restart required)

Lock Open Files (Restart required)

Select this option to protect open PDF files from being edited or overwritten accidentally. The lock prevents changes from being saved while the file is open. Restart the PDF Editor for the setting to take effect.

Important notes:

  • Files remain locked until you close the PDF Editor or disable the lock again.
  • Ideal when multiple users are working with the same files to avoid conflicts.
  • Changes to locked files must be saved after the lock is removed.

3. Improvements

In addition to the major new features, version 1.12 also includes various other improvements.

3.1. Local Backup of Files from a Workflow System

In version 1.12, the behavior when saving PDF files from connected Workflow Systems locally has been improved. Locally saved files are no longer automatically re-uploaded to the Workflow when saved locally. This change allows users to process or archive PDF files locally, independently of the connected Workflow, without overwriting the original document in the Workflow. This increases control over the document flow and prevents accidental changes in the Workflow.

To save a file locally, proceed as follows:

  1. Open the tab Workflow [62] and connect to the desired Workflow.
  2. Select the document [63] that you want to check out from the Workflow. The selected document is highlighted in blue.
  3. Open the file in the list of Print Items by double-clicking it, or click Check out [64] to release the document for editing in the PDF Editor.
  4. To save the PDF file locally, select File > Save As....
  5. In the dialog box that appears, select a local storage location, e.g., your Workstation [65] or a Network Drive [66].
  6. If necessary, assign a new file name [67] and save the PDF file by clicking Save [68].
  7. The file is saved locally without being automatically uploaded back to the Workflow.
  8. Any further editing of the document will then be saved locally only.

Figure 20: Left: The tab Workflow with a selected document; Right: The dialog Save As on macOS

Local storage of files from a Workflow System

Use this function if you need PDF files as intermediate versions for print approvals, local proofs, or for checking or temporary editing outside the active Workflow. In all these cases, changes should not be transferred directly to the Workflow System. The file is stored locally and is not automatically checked into the Workflow.

You can check it in again at any time using the options available in the Workflow System. The ability to upload print data to the Workflow will be available in a later version.

3.2. Restructuring of the Actions in the tab «Edit > Actions»

In version 1.12, the tab Edit > Actions [69] has been restructured. The available Actions are now grouped systematically according to their focus, giving the user interface a much clearer and more efficient structure.

The revised structure improves navigation-based operation during object editing and allows faster access to frequently used tools. The functions are now divided into five groups:

  • Arrange [70] – These functions allow you to precisely position selected Objects relative to each other or to the page, e.g. by centering and spacing them evenly.
  • Separations and Objects [71] – This group includes the following actions:
    • Add Dieline... – Adds a Dieline to the selected origin and the defined offset of the print file.
    • Create Spot Color Separation... – Creates a new separation channel for the selected origin and the defined offset.
    • Offset Path... – Moves selected path Objects inward or outward by the specified offset.
  • Fonts and Text [72] – This group includes the following actions:
    • Embed all system-available fonts – Embeds missing fonts in the PDF document if they are available on your local system.
    • Convert Text to Outline... – Converts all Text in a document – applies to all pages – to Vector Paths.
    • Convert selected Text to Outline... – Converts the selected Text Objects to Vector Paths.
  • Pages [73] – This group includes the following actions:
    • Add Bleed… – Creates a bleed at the specified spacing by mirroring the Objects.
    • Scale Current Page… – Changes the page size for the current page by scaling the content by a percentage or absolute value.
    • Delete Objects Outside Page Box... – Removes all Objects that are completely outside the selected page box.
    • Set MediaBox to Origin... – Resets the MediaBox to the origin 0/0 of the coordinate system.
  • Optimize [74] – This group includes the following actions:
    • Optimize Document... – Reduces the file size by cleaning up redundant data, flattening the contents, and removing unnecessary Objects – without visual impairment.
    • Downsample Image Resolution to... – Reduces the Resolution of all Images on the current page.

Figure 21: The tab Edit with the newly structured Actions

3.3. Convert Text to Outline

In version 1.12, the function Convert Text to Outline has been revised. The individual letters of Text Objects are now converted into individual glyphs, so that each character is available as a separate Vector object. This allows individual letters to be edited, positioned, and transformed separately.

The conversion is lossless and preserves the exact shape of the characters as pure Outline Objects – regardless of embedded font, font style or font size. Texts with non-embedded fonts cannot be converted to Outlines, as there is no description of the curves for the letters.

If you want to Convert Text to Outlines, the PDF Editor offers two options:

  1. Via the menu Edit, which contains the following commands:
    • Convert Text to Outline... [76] – Converts all Text in the document to Outlines. Alternatively, you can also access this function using the keyboard shortcut cmd + Shift + O (macOS) or Ctrl + Shift + O (Windows).
    • Convert selected Text to Outline... [75] – Converts only the selected Text to Outlines.

Figure 22: Menu Edit with the two menu commands

  1. Use the option Convert Text to Outline... [77] in the tab Edit > Actions > Fonts and Text.

Figure 23: The tab Edit > Actions with the option Convert Text to Outline...

Conversion to Outline cannot be undone

The conversion of Text to Outline cannot be undone!

After conversion, the Text is no longer editable, searchable, or copyable, and is no longer suitable for barrier-free output or machine processing. Therefore, only use this function at the end of the Workflow when no further changes to the Text content are required! For example, for Print Preparation or for distribution without embedded fonts.

3.4. Standardization of the »...« menu

In version 1.12, the  «...» menu [77] [78] (three-dot menu) has been visually standardized throughout the PDF Editor and optimized in terms of display size to ensure better usability on high-resolution displays (e.g., 4K monitors). The adjusted display makes the menu easier to use with touchscreens or digital pens – ideal for tablets or hybrid devices.

Figure 24: The tab View > Analyze and the tab Edit > Edit Object with the standardized «...» menu

3.5. Color Values of Hidden Separations

In version 1.12, the display of color values in the tab View > Analyze has been revised. From now on, the Color Values of Hidden Separations [79] are no longer displayed in the Process Colors and Spot Colors panels. Only the color components of the Separations that are actively displayed are evaluated and shown.

Figure 25: The tab View > Analyze with hidden Process Colors (Magenta, Yellow) and Spot Colors (PANTONE 2726 C)

3.6. Page Size in the tab Lists > Pages

Starting with version 1.12, the Page Size [81] is displayed by default in the tab Lists > Pages [80] based on the TrimBox. If no TrimBox is defined in the PDF document, the PDF Editor automatically uses the MediaBox as a reference for displaying the Page Dimensions.

This adjustment ensures reliable and consistent display of the relevant Page Sizes – regardless of the technical definition of the PDF document – and thus supports precise evaluation of print-relevant formats.

Figure 26: The tab Lists > Pages with the Page Size display

3.7. Formatting in the tab «Workflow»

In version 1.12, the formatting of the list view in the tab Workflow [82] has been revised. The information contained is now centered vertically in relation to the Preview Image [83], and Print Items that are currently open in the PDF Editor are marked with the note Checked out [84].

Figure 27: The tab Workflow in the new Layout

3.8. Display thin lines more clearly

The version 1.12 introduces the new option Display thin lines more clearly [85] in the Preferences of the PDF Editor. This option makes very thin lines with a stroke width of less than 0.3 pt appear more clearly.

This new option improves the display of Technical Drawings, Plans, and vector-based content without changing the actual line thickness in the PDF document or when printing. This ensures that fine details remain clearly visible even on high-resolution displays and when zoomed in.

To access this feature, proceed as follows:

  1. Start the PDF Editor and open the desired PDF document.
  2. Open the Preferences of the PDF Editor – the easiest way is to press cmd + , (macOS) or Ctrl + , (Windows).
  3. In the section General, activate the option Display thin lines more clearly [85] by clicking the corresponding checkbox.
  4. Confirm your entry by clicking OK.
  5. The screen display is adjusted immediately: Very fine lines appear slightly enhanced and are more visible – without any changes to the original document.

Figure 28: The dialog Preferences with the option Display thin lines more clearly selected

Figure 29: Left: Sample file with the option Display thin lines more clearly disabled– fine lines appear less visible; Right: The same sample file wit the option Display thin lines more clearly enabledvery thin lines are rendered more clearly and are easier to distinguish

Display thin lines more clearly

When this option is enabled, very thin Vector lines on the screen are visually enhanced to improve readability, especially in technical drawings or complex plans. The original PDF data remains completely unchanged. The line adjustment is only applied during rendering and when outputting to PDF and PostScript. Internally rendered outputs (e.g., for previews or screen display) also take this setting into account.

Note: Printouts and saved PDF files are not affected by this option. Separate line optimization methods apply to XPS and XAML formats.

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